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Management Assistant & Administration

Division:  Yarns

Weihai, CN

Date:  24-Nov-2022

A new challenge?

As Management Assistant and Admin Staff you are responsible for the operational administrative tasks in the commercial department in order to help realize the goals of the commercial department.

Main responsibilities for Management Assistant

  • Assist general manager to coordinate with all departments, and handle daily affairs
  • Assist general manager to collect department reports and prepare various reports
  • Be responsible for business meeting organization, delivering meeting minutes, and following up the implementation of the meeting resolutions
  • Be responsible for document translation arranged by general manager
  • Be responsible for the management and filing of the company's administrative documents, and management of all departments' clerical materials
  • Assist in the drafting, discussion and revision of company management standards and contracts.
  • Be responsible for the reception of important guests and the organization of important business meetings
  • As a contact person for government visit, information collection and activities organization.


Main responsibilities for Admin

  • Reception of internal and external guests
  • Flight consulting and booking 
  • Hotel reserving
  • Support visa application
  • Co-ordinating purchasing of work uniform and distribution
  • Maintaining furniture and administrative equipment.
  • Shuttle bus and company car management
  • Housekeeping workers management 
  • Canteen, dressing room, shower room management 
  • Stationery purchasing
  • Support on organizing company activities
  • Make annual budget on administrative expenses

Competences and skills

  • You have a Bachelor degree, and majored in Legal is a plus.
  • You have good communication skills.
  • You are strong in organizing and time management 

You have a good knowledge of English; knowledge of French or Japanese is an asset

Our offer
•    You are joining a growing company with respect for its people, passion for its products and striving for continuous innovation
•    An attractive remuneration package
•    A challenging future in an international context with numerous internal opportunities


For more information, contact: Emily Wang – 


As a global family business, we develop and co-create – in an innovative, entrepreneurial and sustainable way - flooring and material solutions to enhance the quality of living and working for every generation.

Headquartered in Belgium, B.I.G. employs over 4,900 people worldwide in 19 countries throughout Eurasia, America and Oceania and serves customers in 140 countries. In 2021, B.I.G. reported sales of €2,5 billion.  At B.I.G., we work purposefully to build a sustainable future. Our sense of entrepreneurship and our ambition enable us to continue to grow together with our employees, customers, suppliers, shareholders and the society in which we operate.

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